True cost comparison — not just what the pricing page says
Quick Verdict
Microsoft Teams saves you 56%
Best for Microsoft Teams
Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-ons (Rooms, Phone, W
Best for Smartsheet
Enterprise work management platform with spreadsheet-style UI. Per-user pricing from $9-$32/user/mo,
Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-...
Advertised
$4
/month
True Cost
$74
/month (typical)
Teams Phone System
Voice calling requires Teams Phone at $8/user/mo + calling plan $12/user/mo. Total: $20/user/mo for ...
Teams Rooms
Conference room integration: $40/room/mo for Teams Rooms Pro. 10 rooms = $400/mo....
Teams Premium
AI meeting recap, custom branding, advanced webinars: $10/user/mo add-on. Not included in any M365 p...
Enterprise work management platform with spreadsheet-style UI. Per-user pricing ...
Advertised
$9
/month
True Cost
$482
/month (typical)
Automation Action Limits
Pro: 250 automations/mo. Business: 10,000/mo. Enterprise: unlimited. Complex workflows with multiple...
Premium Connectors Add-On
Connectors for Jira, Salesforce, ServiceNow, and Microsoft Dynamics cost $4,200/year per connector. ...
Dynamic View Add-On
Sharing filtered views with external stakeholders requires Dynamic View add-on, priced separately fr...
$9/mo annual
$19/mo annual
Microsoft Teams advertises $4/mo. Smartsheet advertises $9/mo.
Microsoft Teams has 3 documented hidden fees. Smartsheet has 3.
Microsoft Teams confidence: 76%. Smartsheet confidence: 74%.
| Metric | Microsoft Teams | Smartsheet | Winner |
|---|---|---|---|
| Advertised Price | $4/mo | $9/mo | Microsoft Teams |
| True Monthly Cost | $74/mo | $482/mo | Microsoft Teams |
| Hidden Fee Total | +$70/mo | +$473/mo | Microsoft Teams |
| # Hidden Fees | 3 | 3 | Microsoft Teams |
| Confidence Score | 76% | 74% | Microsoft Teams |
| Pricing Tiers | 0 | 3 | — |
| Affiliate Program | None | None | — |
Microsoft Teams advertises $4/mo and Smartsheet advertises $9/mo. However, when you include hidden fees, Microsoft Teams has 3 documented hidden fees adding +$70/mo, while Smartsheet has 3 hidden fees adding +$473/mo. Based on true cost, Microsoft Teams is typically 56% cheaper.
Microsoft Teams has 3 documented hidden fees: Teams Phone System, Teams Rooms, Teams Premium. These add approximately +$70/mo on top of the $4/mo advertised price.
Smartsheet has 3 documented hidden fees: Automation Action Limits, Premium Connectors Add-On, Dynamic View Add-On. These add approximately +$473/mo on top of the $9/mo advertised price.
Choose Microsoft Teams if: Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-ons (Rooms, Phone, W. Choose Smartsheet if: Enterprise work management platform with spreadsheet-style UI. Per-user pricing from $9-$32/user/mo,. The right choice depends on your team size, usage volume, and which features you need most.
This comparison is based on manual research of official pricing pages, terms of service, and user reports. Microsoft Teams data has a 76% confidence score and Smartsheet has 74%. Prices were last verified in April 2026. For the most accurate estimate, enter your specific usage in our calculator.
Enter your usage to see personalized pricing for both tools
Use Free Calculator