Estimated monthly cost comparison — not just the headline price
Microsoft Teams and Trello overlap only partly, so check that both cover what you need before comparing cost.
Prices change often — confirm on the vendor's site before buying. Report incorrect pricing →
Quick Take
Trello has the lower estimated monthly cost (~73%)
Based on advertised price plus documented recurring fees, not your exact usage.
Best for Microsoft Teams
Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-ons (Rooms, Phone, W
Best for Trello
Atlassian's visual Kanban board tool. Free plan is limited by Power-Up restrictions, automation caps
Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-...
Advertised
$4
/month
Estimated monthly cost
$74
/month (illustrative)
Teams Phone System
Voice calling requires Teams Phone at $8/user/mo + calling plan $12/user/mo. Total: $20/user/mo for ...
Teams Rooms
Conference room integration: $40/room/mo for Teams Rooms Pro. 10 rooms = $400/mo....
Teams Premium
AI meeting recap, custom branding, advanced webinars: $10/user/mo add-on. Not included in any M365 p...
Atlassian's visual Kanban board tool. Free plan is limited by Power-Up restricti...
Advertised
$5
/month
Estimated monthly cost
$20
/month (illustrative)
Power-Up Limit on Free
Free plan allows only 1 Power-Up per board. Need Slack + Google Drive + Calendar? That is 3 Power-Up...
Automation Command Caps
Free: 250 command runs/mo. Standard: 1,000. Premium: 6,000. Complex automations burn through limits ...
View Restrictions
Dashboard, Timeline, Calendar, and Map views require Premium at $10/user/mo. Free and Standard only ...
10MB Attachment Limit on Free
Free plan caps file attachments at 10MB per file. Standard allows 250MB. Teams sharing design files,...
Microsoft Teams advertises $4/mo. Trello advertises $5/mo.
Microsoft Teams has 3 documented hidden fees. Trello has 4.
Microsoft Teams confidence: 76%. Trello confidence: 80%.
| Metric | Microsoft Teams | Trello | Winner |
|---|---|---|---|
| Advertised Price | $4/mo | $5/mo | Microsoft Teams |
| Estimated Monthly Cost | $74/mo | $20/mo | Trello |
| Recurring Extra Fees | +$70/mo | +$15/mo | Trello |
| One-Time Costs | $0 | $0 | — |
| # Documented Fees | 3 | 4 | — |
| Pricing Tiers | 0 | 4 | — |
| Affiliate Program | None | No public affiliate program | — |
Microsoft Teams advertises $4/mo and Trello advertises $5/mo. Microsoft Teams has 3 documented extra fees (recurring: +$70/mo), while Trello has 4 (recurring: +$15/mo). On these illustrative assumptions, Trello has the lower estimated monthly cost (about 73% less). Your real cost depends on seats and usage — use the calculator for your numbers.
Microsoft Teams has 3 documented extra fees: Teams Phone System, Teams Rooms, Teams Premium. Recurring fees add roughly $70/mo on top of the $4/mo advertised price.
Trello has 4 documented extra fees: Power-Up Limit on Free, Automation Command Caps, View Restrictions, 10MB Attachment Limit on Free. Recurring fees add roughly $15/mo on top of the $5/mo advertised price.
Choose Microsoft Teams if: Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-ons (Rooms, Phone, W. Choose Trello if: Atlassian's visual Kanban board tool. Free plan is limited by Power-Up restrictions, automation caps. The right choice depends on your team size, usage volume, and which features you need most.
This comparison is compiled from public vendor pricing pages and documentation. It uses illustrative assumptions (see "Cost Comparison Summary"), not your exact seats or usage, and vendor prices change often. Confirm current prices on each vendor's site, and use our calculator with your own usage for a closer estimate. Spotted an error? Email hello@trulycritic.com.
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