Estimated monthly cost comparison — not just the headline price
Calendly and Smartsheet do different jobs, so this is not a like-for-like comparison. The prices below are shown side by side for reference only; compare what each tool does before comparing cost.
Prices change often — confirm on the vendor's site before buying. Report incorrect pricing →
Quick Take
Different tools for different jobs — no cost winner
Based on advertised price plus documented recurring fees, not your exact usage.
Best for Calendly
Scheduling automation platform. Free for 1 event type, then $10-$16/seat/mo — but team features, rou
Best for Smartsheet
Enterprise work management platform with spreadsheet-style UI. Per-user pricing from $9-$32/user/mo,
Scheduling automation platform. Free for 1 event type, then $10-$16/seat/mo — bu...
Advertised
$0
/month
Estimated monthly cost
$37
/month (illustrative)
Team Features Require Teams Plan
Round-robin scheduling, routing forms, and Salesforce integration require Teams plan at $16/seat/mo ...
Routing Add-On
Calendly Routing for lead qualification and distribution to the right rep requires Teams plan ($16/s...
SMS Notifications
SMS event notifications and reminders cost $25/mo as a separate add-on. Not included in any plan. Re...
Enterprise work management platform with spreadsheet-style UI. Per-user pricing ...
Advertised
$9
/month
Estimated monthly cost
$482
/month (illustrative)
Automation Action Limits
Pro: 250 automations/mo. Business: 10,000/mo. Enterprise: unlimited. Complex workflows with multiple...
Premium Connectors Add-On
Connectors for Jira, Salesforce, ServiceNow, and Microsoft Dynamics cost $4,200/year per connector. ...
Dynamic View Add-On
Sharing filtered views with external stakeholders requires Dynamic View add-on, priced separately fr...
$9/mo annual
$19/mo annual
Calendly advertises $0/mo. Smartsheet advertises $9/mo.
Calendly has 3 documented hidden fees. Smartsheet has 3.
Calendly confidence: 77%. Smartsheet confidence: 74%.
| Metric | Calendly | Smartsheet | Winner |
|---|---|---|---|
| Advertised Price | $0/mo | $9/mo | Calendly |
| Estimated Monthly Cost | $37/mo | $482/mo | — |
| Recurring Extra Fees | +$37/mo | +$473/mo | Calendly |
| One-Time Costs | $0 | $0 | — |
| # Documented Fees | 3 | 3 | — |
| Pricing Tiers | 3 | 3 | — |
| Affiliate Program | No public affiliate program | None | — |
Calendly advertises $0/mo and Smartsheet advertises $9/mo. Calendly has 3 documented extra fees (recurring: +$37/mo), while Smartsheet has 3 (recurring: +$473/mo). Calendly and Smartsheet do different jobs, so there is no like-for-like cost winner — compare what each one does before comparing price. Your real cost depends on seats and usage — use the calculator for your numbers.
Calendly has 3 documented extra fees: Team Features Require Teams Plan, Routing Add-On, SMS Notifications. Recurring fees add roughly $37/mo on top of the $0/mo advertised price.
Smartsheet has 3 documented extra fees: Automation Action Limits, Premium Connectors Add-On, Dynamic View Add-On. Recurring fees add roughly $473/mo on top of the $9/mo advertised price.
Choose Calendly if: Scheduling automation platform. Free for 1 event type, then $10-$16/seat/mo — but team features, rou. Choose Smartsheet if: Enterprise work management platform with spreadsheet-style UI. Per-user pricing from $9-$32/user/mo,. The right choice depends on your team size, usage volume, and which features you need most.
This comparison is compiled from public vendor pricing pages and documentation. It uses illustrative assumptions (see "Cost Comparison Summary"), not your exact seats or usage, and vendor prices change often. Confirm current prices on each vendor's site, and use our calculator with your own usage for a closer estimate. Spotted an error? Email hello@trulycritic.com.
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