Estimated monthly cost comparison — not just the headline price
Calendly and Microsoft Teams do different jobs, so this is not a like-for-like comparison. The prices below are shown side by side for reference only; compare what each tool does before comparing cost.
Prices change often — confirm on the vendor's site before buying. Report incorrect pricing →
Quick Take
Different tools for different jobs — no cost winner
Based on advertised price plus documented recurring fees, not your exact usage.
Best for Calendly
Scheduling automation platform. Free for 1 event type, then $10-$16/seat/mo — but team features, rou
Best for Microsoft Teams
Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-ons (Rooms, Phone, W
Scheduling automation platform. Free for 1 event type, then $10-$16/seat/mo — bu...
Advertised
$0
/month
Estimated monthly cost
$37
/month (illustrative)
Team Features Require Teams Plan
Round-robin scheduling, routing forms, and Salesforce integration require Teams plan at $16/seat/mo ...
Routing Add-On
Calendly Routing for lead qualification and distribution to the right rep requires Teams plan ($16/s...
SMS Notifications
SMS event notifications and reminders cost $25/mo as a separate add-on. Not included in any plan. Re...
Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-...
Advertised
$4
/month
Estimated monthly cost
$74
/month (illustrative)
Teams Phone System
Voice calling requires Teams Phone at $8/user/mo + calling plan $12/user/mo. Total: $20/user/mo for ...
Teams Rooms
Conference room integration: $40/room/mo for Teams Rooms Pro. 10 rooms = $400/mo....
Teams Premium
AI meeting recap, custom branding, advanced webinars: $10/user/mo add-on. Not included in any M365 p...
Calendly advertises $0/mo. Microsoft Teams advertises $4/mo.
Calendly has 3 documented hidden fees. Microsoft Teams has 3.
Calendly confidence: 77%. Microsoft Teams confidence: 76%.
| Metric | Calendly | Microsoft Teams | Winner |
|---|---|---|---|
| Advertised Price | $0/mo | $4/mo | Calendly |
| Estimated Monthly Cost | $37/mo | $74/mo | — |
| Recurring Extra Fees | +$37/mo | +$70/mo | Calendly |
| One-Time Costs | $0 | $0 | — |
| # Documented Fees | 3 | 3 | — |
| Pricing Tiers | 3 | 0 | — |
| Affiliate Program | No public affiliate program | None | — |
Calendly advertises $0/mo and Microsoft Teams advertises $4/mo. Calendly has 3 documented extra fees (recurring: +$37/mo), while Microsoft Teams has 3 (recurring: +$70/mo). Calendly and Microsoft Teams do different jobs, so there is no like-for-like cost winner — compare what each one does before comparing price. Your real cost depends on seats and usage — use the calculator for your numbers.
Calendly has 3 documented extra fees: Team Features Require Teams Plan, Routing Add-On, SMS Notifications. Recurring fees add roughly $37/mo on top of the $0/mo advertised price.
Microsoft Teams has 3 documented extra fees: Teams Phone System, Teams Rooms, Teams Premium. Recurring fees add roughly $70/mo on top of the $4/mo advertised price.
Choose Calendly if: Scheduling automation platform. Free for 1 event type, then $10-$16/seat/mo — but team features, rou. Choose Microsoft Teams if: Bundled with Microsoft 365. 'Free' for M365 subscribers, but standalone and add-ons (Rooms, Phone, W. The right choice depends on your team size, usage volume, and which features you need most.
This comparison is compiled from public vendor pricing pages and documentation. It uses illustrative assumptions (see "Cost Comparison Summary"), not your exact seats or usage, and vendor prices change often. Confirm current prices on each vendor's site, and use our calculator with your own usage for a closer estimate. Spotted an error? Email hello@trulycritic.com.
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